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Project Administrator – Addressing the Legacy of Violence through Facilitated Dialogue

About us

The Glencree Centre for Peace and Reconciliation (www.glencree.ie) is an independent, non-governmental organisation that works with individuals and groups to transform violent conflict, promote reconciliation, build sustainable peace, cultivate positive relationships, and works towards more inclusive, equitable, and diverse societies.

Glencree was founded in 1974 as a direct response to the violence happening predominantly in Northern Ireland. Through working with politicians, women, youth, victims/survivors, former combatants, security force personnel and community and religious leaders Glencree has built a strong reputation for its practical contribution to peacebuilding and the Northern Irish peace process.

Glencree is based and carries out much of its work from its beautiful and historic residential centre in the Wicklow Mountains just 25kms from Dublin City Centre.

Project Background

Building on Glencree’s work with politicians, victims and survivors, former combatants and security forces Glencree started a ‘Legacy of Violence’ programme in 2015. This formed the basis of a Peace IV application and Glencree has been awarded funding by the European Union’s PEACE IV Programme, managed by the Special EU Programmes Body (SEUPB) for a project entitled ‘Addressing the legacy of violence through facilitated dialogue’.

The programme is expected to run until December 2021 and is focused around, but not limited to, the experiences of four ‘victims and survivors’ groups and their communities. Through a process of private and confidential facilitated dialogue, it examines themes and issues, which remain as obstacles to deeper understanding and the promotion of positive relations. The four key groups along with other relevant parties are co-developing their own process and pace of engagement, entering into dialogue with groups and individuals with differing interpretations of what happened in the past including as appropriate those perceived to have contributed to causing harm. The learning accrued through the project will be of assistance to ‘Victims and Survivors’ groups, other interest groups, academics, policymakers, and practitioners in ascertaining how to productively engage with

Northern Ireland’s contentious past and this learning will be shared through publications, roundtables and an end of project Symposium.

The Role

Glencree is seeking an experienced administrator to assist in ensuring the smooth implementation of this sensitive and complex project. The Project Administrator will assist all members of the project team with financial, administrative and logistical support to help ensure the implementation of all the project phases.

Reporting to: Assistant Project Manager

Salary: €32,000 – €34,700 depending on experience

Location: Glencree Centre for Peace and Reconciliation in Co. Wicklow, Ireland (25kms from Dublin City Centre)

Terms: Fixed term contract (with end date of December 2021)

Experience and skills sought:

The following are indicative and specific experience and skills sought in looking for the best candidate.  Working as part of the project team the successful applicant will be highly organised and efficient and have the personal and relational skills to liaise effectively with fellow project team and Glencree colleagues, project participants, our funders, service providers and stakeholders.

SPECIFIC SKILLS

Financial Management

  • Deal with all invoices and rationale for all non-payroll related expenditure
  • Obtain all price checks for all non-payroll expenditure.
  • Check and process all monthly work invoices from freelance staff and follow up on evidence required for finance claims as necessary.
  • Respond to all verification queries from funder. Provide and maintain where necessary information/documentation as required by funder
  • Liaise with funder on behalf of Project.
  • Develop, keep and manage invoicing and payment systems both electronic and hard copy back up.
  • Liaise with service providers and groups in relation to finance.

Team Admin;

  • Process all staff time sheets, leave sheets and subsistence claims from 7 staff members (2 full-time and 5 part-time)

Organising Meetings and Events;

  • Book and organise meetings as requested by full-time staff.
  • Organise monthly Team meetings.
  • Organise monthly Facilitators meetings.
  • Book venues for programme meetings by external staff.

Programmes.

  • Identify and price check venues for all residential programmes for groups.
  • Liaise with  venues  with  regard  to  necessary  services  including  the  provision  of accommodation.
  • Co-ordinate with participants.
  • Attend residentials /workshops with programme groups where necessary
  • Arrange reimbursement of out of pocket expenses for groups through invoice processes based on Mileage and Subsistence Policy.

GENERAL SKILLS

  • Project Administration  and  Finance:  Experience  in  providing  administrative support to project groups / teams; working to tight deadlines, with limited resources and with a variety of stakeholders. Experience of the administration and reporting involved in grant funding is particularly desirable.  Manage all email and telephone inquiries on behalf of Legacy of Violence Peace IV Team.
  • Interpersonal Skills: Exceptional interpersonal skills and discretion in dealing with sensitive elements of the project. Be able to treat all project participants and stakeholders with dignity and respect.
  • Team Player: Having a strong track record in working well with others and being a highly effective team member.
  • Organisation: Demonstrable track record in being highly organised and efficient.
  • Confidentiality: Ability to keep all relevant information confidential is absolutely critical.
  • Knowledge: A good knowledge and understanding of the conflict in and about Northern Ireland and the Northern Irish peace process and its implementation challenges is desirable but not essential.
  • Flexibility: Willingness to work outside normal working hours on occasion. (Glencree operates a time in lieu policy to facilitate the need for flexible working).
  • Report writing: Being able to write well is crucial.
  • Budget and financial management experience is necessary.
  • Communications: Experience in successfully coordinating and contributing to project communications (e.g. reporting, stakeholder correspondence, etc.)

The successful candidate must be eligible to work in the Republic of Ireland and must be able to drive and have access to a car

Application:

To apply please send your CV and covering letter detailing your interest and suitability for the role to recruitment@glencree.ie.The deadline for applications is 17.00 hours on Thursday 23rd July 2020.

 

 

Recent Events & Activities

November 27, 2019
Ambassador Dialogue Briefing Series
10/9/19: Attended by 27 EU Ambassadors, the latest in Glencree's Ambassador Dialogue Series focused on the impact of Brexit on British-Irish relations and in particular a possible hard border across the island with submissions from Former Taoiseach Bertie Ahern and Former First Minister Peter Robinson.
July 17, 2019
Glencree Annual Summer Event: Common Good Common Ground
22/6/19: Glencree's 2019 Annual Summer Event centered on the theme of ‘Common Good, Common Ground’ in which the issues and concerns of people from across the island of Ireland were examined.
May 21, 2019
Celebration of Peace during Royal Visit to Glencree
20/5/19: HRH Prince Charles returned to Glencree to unveil a commemorative poem engraving with His Excellency President of Ireland Michael D. Higgins. Leaders from cultural, educational, political and business sectors also marked this special event.

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“From Cork to the Congo, from Galway to the Gaza strip, from this legislative assembly to the United Nations, Ireland is sending its most talented people to do the world’s most important work – the work of peace” President John F. Kennedy, Address to the Joint Houses of the Oireachtas, 28 […]
May 23, 2020
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Glencree was founded on the belief that peace can be achieved through the power of dialogue. Through our podcasts, we want to get a dialogue going around the complex subject of conflict resolution and peacebuilding. 
April 2, 2020
Joint Academic Journal Update
25/6/20: 25 papers from around the world for Academic Journal by Glencree in collaboration with the Irish Centre for Human Rights at NUI Galway. Part of Glencrees Legacy of Violence, Peace IV project, the Journal will be launched at an Academic Seminar at NUI Galway on 26 November.
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7/5/20: Updates and arrangements following the advice of the Irish Government regarding the evolving Covid-19/Coronavirus situation.
March 18, 2020
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16/6/20: Glencree Chair, Barbara Walshe talks about Glencree’s work and the prospect of Irish unification in an interview with well-known Australian radio host Phillip Adams on ABC Late Night Live.
February 20, 2020
Reception for Permanent Representatives of UN Member States
20/2/20: Glencree team attend reception hosted by President Michael D. Higgins, Patron of Glencree, for the Permanent Representatives of UN Member States

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16/6/20: Glencree Chair, Barbara Walshe talks about Glencree’s work and the prospect of Irish unification in an interview with well-known Australian radio host Phillip Adams on ABC Late Night Live.
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